Costs time
Every document eats minutes — at a hundred a day that’s hours missing for things that matter more.
// Document Automation
Done with retyping. Your documents read themselves into your system.
PDFs, scans and documents land on a desk today — and someone retypes them by hand. We build the data bridge: read automatically, validated and pushed straight into your ERP, accounting software or DATEV. One fixed price, no hourly rate.
- Straight into your ERP / DATEV
- GDPR: EU or on-prem
- Fixed price, not hourly
A human retypes data every day.
Invoices, delivery notes, payslips, price lists — they arrive as PDFs or scans and have to go into the system. By hand. That costs time, makes errors and doesn’t scale: more documents means more hours, not more margin.
Makes errors
Typos, transposed numbers, missed line items. Every error travels on and gets expensive to fix later.
Doesn’t scale
As volume grows you need more staff for mindless data entry — instead of work that actually counts.
Four steps from inbox to system.
You change nothing about your workflows. The data bridge works in the background — from arrival to handover.
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Inbox / upload
Documents arrive by email inbox, upload or scan folder — exactly how they come in today.
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Automatic extraction
The relevant fields are detected and read automatically — amounts, line items, numbers, dates.
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Validation + error report
Every run is checked. Uncertain fields go into a short error report instead of blindly into the system.
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Handover to your system
The validated data flows straight into your ERP, accounting software or DATEV — no double entry.
You provide two things — we build the rest.
No software for you to set up, no project for you to manage. You provide sample documents and system access — we deliver the finished, running data bridge.
You provide
- A few sample documents of your typical paperwork
- Access to your target system (ERP / accounting / DATEV)
We deliver
- Recognition & extraction tuned to your documents
- Validation with an error report for reliable quality
- Clean handover into your system — no double entry
- Operation, upkeep & adaptation for new document types
Where the data bridge already saves hours.
Anonymised examples from real enquiries — across industries where paperwork slows down the day.
Tax advisory
Payslips and documents land structured in the accounting system automatically — instead of being retyped line by line.
Steel & building supplies
Long price and article lists as PDFs are read out and pushed into the inventory system.
ERP ↔ accounting
Documents flow without media breaks between ERP and accounting — no double entry, no transfer errors.
Estate agents & admin
Listings, contracts and forms are read out and handed over to the management software.
Related solutions: Websites for local businesses (Website Manufaktur) sykasoft interface AI software development
Documents by hand — or automatically?
What document automation changes day to day: less time per document, fewer errors and staff freed up for what matters.
| Manual | Automated Best choice | |
|---|---|---|
| Time per document | 3–5 minutes | Seconds |
| Error rate | Typos & things missed | Checked & consistent |
| Scales with volume | More documents = more time | Volume doesn’t matter |
| Staff time tied up | Ties up staff | Staff freed for what matters |
| Cost per month | Hidden staff cost | Predictable & low |
Reference values — depending on document volume and process.
Your data stays your data.
Documents are sensitive — so data protection isn’t an afterthought, it’s part of the architecture.
EU or on-prem
Processing in the EU or directly on your premises (on-prem). You decide where your data lives.
Sample documents only
For setup we only need a few sample documents — not full access to your entire archive.
Deletable any time
Sample documents you hand over can be deleted at any time. Transparency at every step included.
One fixed price. No hourly rate.
Premium, not cheap-and-cheerful: a clearly costed setup, a deposit on order and a predictable monthly fee for operation and upkeep. We name the fixed price after the free intro call — tailored to your documents.
Setup fixed price
One-time build of the data bridge — fixed quote, no open-ended hourly budget.
Deposit on order
A fair share at the start, the rest on going live in production.
Monthly fee
A predictable amount for operation, upkeep and adapting to new document types.
Fixed price after a free intro call — no hourly rate, no surprises.
Free intro callIn production — or setup back.
We carry the risk, not you.
Go-live guarantee
If the data bridge isn’t running in production within the agreed timeframe, you get the setup fee back. We commit to the concrete timeframe in the quote.
Sample first, trust second
We check up front, using your real sample documents, what’s possible — so you know where you stand before anything starts.
Frequently asked questions
What businesses ask most before getting started — answered briefly and honestly.
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Which documents can be read automatically?
Invoices, delivery notes, payslips, price lists, forms, orders — whether a clean PDF or scanned paper. In the free intro call we check, based on your sample documents, what can be extracted and how reliably. -
Do I have to switch software?
No. We read the data and hand it over to your existing target system — ERP, accounting software or DATEV. Your workflows stay the same; only the retyping disappears. -
How accurate is the recognition?
Every run is validated automatically. Uncertain fields go into an error report for a quick visual check instead of blindly into the system — so quality stays higher than manual typing, without anything slipping through unchecked. -
What happens to my data? Is it GDPR-compliant?
Yes. Processing in the EU or directly on your premises (on-prem) — your choice. For setup we only need a few sample documents, deletable at any time. We clarify the details transparently in the intro call. -
What does it cost?
A premium fixed price instead of an hourly rate: a one-time setup, a deposit on order and a predictable monthly fee for operation and upkeep. We name the fixed price after the free intro call — tailored to your documents and volume. -
How long does setup take?
You provide sample documents and system access — we handle the rest. We commit to a concrete timeframe in the quote, including our go-live guarantee.
// Get started
Show us your paperwork.
A free intro call is all it takes. We check your sample documents and tell you honestly what can be automated — and what it costs.
Thanks — we’ve got your enquiry.
We’ll get back to you within 24 hours on business days.
