Shadow AI with company data
Employees paste customer data, contracts and costings into private ChatGPT accounts — no rules, no data protection, nobody aware. Not out of malice: there are simply no guidelines and no approved alternative.
// AI consulting & training
AI consulting & employee training — from practitioners who run their own AI products.
Your employees already use ChatGPT — privately, uncontrolled, with company data. We show your team what AI really delivers in your business and how to use it safely: potential analysis, hands-on workshops, guided rollout. No 200-page strategy deck.
- Our own AI products in production
- Workshops built on your real tasks
- GDPR-solid — AI policy included
AI is already inside your company. Just uncontrolled.
Between "this is the future" and "where do we start?", most businesses do: nothing. Meanwhile employees are already working with company data in private free tools.
Pressure at the top, standstill below
Leadership feels it has to act — competitors announce AI, the board keeps asking. But nobody in the company can say which process actually pays off. So it gets postponed.
Consultants who deliver slides
Classic consulting answers the AI question with a strategy deck for five-figure fees. After the final presentation, your team can do exactly as much as before.
The EU AI Act requires AI literacy
Since 2 February 2025, Article 4 of the EU AI Act obliges companies that use AI systems to take appropriate AI literacy measures for their staff. No reason to panic — but a clear mandate that documented training fulfils cleanly.
Analysis, training, rollout — bookable separately, one plan together.
You don't have to buy everything at once. Most start with the potential analysis or a workshop day — and decide afterwards how to continue.
Potential analysis
Where does AI really pay off for you?
We look at your processes — documents, systems, manual steps — and find the cases that pay off. The result: a prioritised list with an honest cost-benefit assessment.
Employee training most common
Workshops built on your team's real tasks.
No lecture from the front: in the workshop your people work on their actual tasks — safe usage, good prompts, clear data protection rules. Afterwards the team uses AI in the open instead of in secret.
Rollout support
From the workshop into daily work.
Tool selection, guidelines and guardrails, a pilot with one team: we accompany the rollout until AI has arrived in daily business — not just in the minutes.
Four steps from shadow AI to safe daily use.
No consulting marathon, no slide battle. We start with your processes and stop where your team uses AI independently and safely.
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Intro call
Free, 30 minutes: where does your team stand, what are employees already trying, where does it hurt? Afterwards you know which building block fits — and what it costs.
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Potential analysis
We look at the processes that eat time and deliver the prioritised list: what pays off, what doesn't — and what comes first.
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Employee training
Hands-on workshops built on your team's real tasks — safe usage, good prompts, data protection rules. Remote or on site at your company.
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Rollout & guidelines
Tool selection, AI policy, a pilot with one team. And if something needs to be built afterwards: we're developers — we do that too.
What your team can actually do afterwards.
No buzzword list — these are the patterns teams use in daily work after our workshops. Anonymised, but real.
Texts in minutes instead of hours
Quotes, emails and reports start as an AI draft in your house style — the employee reviews and sends. One hour of writing becomes ten minutes of review.
Summarise & check documents
Contracts, minutes, tenders: the team has long documents summarised and queried — and knows where AI can be wrong and what to double-check.
Keep company data clean
Everyone knows which data may go into an AI tool and which may not — and which approved tool is for what. Shadow AI disappears because the official way is the better one.
Spot the cases that pay off
Your people learn to recognise which tasks suit AI — and which don't. That builds an internal idea pipeline instead of a one-off flash in the pan.
Related solutions: AI software development Document automation Custom software
Practitioners instead of slide-deck consulting.
We don't consult from a textbook, we consult from the workshop floor: TaxCastle reads receipts with AI and posts to DATEV, our document automation runs in production every day. We show your people what of that works in your business.
- 2018
- in business since
- 20+
- apps live in the stores
- 210,000+
- users across our apps
We build AI instead of illustrating it
Our own AI products run in production in real businesses. We know the costs, failure modes and limits from daily work — not from a slide deck.
A developer's view, not a consultant's
We don't just say what would be possible — we know what it costs to build. That's why nothing lands in our analysis that doesn't hold up in practice.
AI consulting from Frechen near Cologne
German contracts, one contact, workshops in German or English — remote or on site. GDPR is a precondition for us, not an add-on module.
An end to shadow AI. A start with clear rules.
Bans don't help — your people will use AI anyway. What helps: approved tools, understandable guidelines and a team that knows why.
An AI policy against shadow AI
Rules developed together: which data may go into which tools, who approves, what's off limits. Written to be understood — so it gets lived, not filed away.
EU tools & DPA checklist
We recommend tools with EU processing, a no-training clause and a data processing agreement — and hand you the checklist to vet new tools yourself in future.
AI literacy under Art. 4 EU AI Act
We document training content and attendance in writing — as a building block for your AI literacy obligation under Article 4 of the EU AI Act. Plainly said: we're not legal advisors, but the measure itself is something you can evidence.
Clearly scoped packages instead of an open consulting mandate.
Analysis and workshops are clearly scoped packages at a fixed price — tailored to team size and format, quoted after the free intro call. No bottomless day-rate barrel.
Potential analysis at a fixed price
Clearly scoped: review the processes, deliver the prioritised list with a cost-benefit assessment. You know the price beforehand — and what pays off afterwards.
Training per workshop day
Half or full day, remote or on site — fixed price per workshop, not per participant hour. Materials and documentation included.
Support in stages
Rollout support is quoted in clearly scoped stages — each commissioned separately, each cancellable separately. No permanent mandate.
Fixed price after a free intro call — no day-rate mandate, no budget on a hunch.
Free intro callAfter the analysis you know where you stand.
We carry the risk, not you.
A prioritised list instead of prose
After the potential analysis you hold a prioritised list of your AI cases with an honest cost-benefit assessment — a working document, not a 200-page deck.
An honest result
If the analysis shows AI doesn't pay off for you yet, that's exactly what it says — with reasons. Better an honest "not yet" than a project nobody needs.
Frequently asked questions
What businesses ask most before getting started — answered briefly and honestly.
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What does an AI training cost?
A workshop is a clearly scoped package: the price depends on format (half or full day), number of participants and location — remote is cheaper than on site. You get the fixed price for your case in writing after the free intro call. No day-rate mandate, no open-ended budget. -
Who are the trainings for?
For completely normal teams — office, sales, administration, shop floor. No prior knowledge required: we start with safe usage and work directly on the participants’ own tasks. For specialist departments and leadership groups we adapt depth and examples. -
How long does a workshop take?
Half a day or a full day, remote or on site at your company. The full day has proven itself: fundamentals, safe usage and data protection rules in the morning — work on the participants’ real tasks in the afternoon. -
Which tools do you cover?
We are vendor-neutral: ChatGPT, Claude, Microsoft Copilot & co. — and above all the question of when which tool fits and which one meets your data protection requirements. We don’t sell licences and we don’t take commissions. -
What does the EU AI Act require from us?
Since 2 February 2025, Article 4 of the EU AI Act obliges providers and deployers of AI systems to take appropriate AI literacy measures for their staff. What "appropriate" means depends on role and use — documented training is the usual way to evidence it. Important: we are not legal advisors; clarify the legal assessment with your law firm. -
What sets you apart from classic consultancies?
We build AI products that run in production ourselves — TaxCastle reads receipts with AI and posts to DATEV, our document automation runs daily. That’s why we consult from the workshop floor, not from a slide deck: you get a prioritised list of buildable cases instead of a 200-page strategy deck. -
Can you also build after the consulting?
Yes — that’s our core business. If the analysis finds a case that pays off, we build the solution: from AI software development to document automation. But you don’t have to: analysis and training stand on their own.
// Get started
Tell us where your team stands today.
A free intro call is all it takes. We tell you honestly which building block fits, what it costs — and whether AI even pays off for you yet.
Thanks — we’ve got your enquiry.
We’ll get back to you within 24 hours on business days.
